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Residence - general information

The right to information about processing personal data in the SIS and in the VIS

The right to information

Any person has the right to obtain detailed information concerning their personal data, which is processed in data filing systems.

According to art. 32 par. 5 of the Act of 29 August 1997 on the Protection of Personal Data (Journal of Laws No. 101, item 926 with later amendments), the right to information is given to every person interested not often than every 6 months more. On basis of art. 32 par. 1 point 1-5a of the Act of 29 August 1997 on the Protection of Personal Data (Journal of Laws No. 101, item 926 with later amendments), every person who is concerned can request – regarding processing of their personal data – following information:

-         if such system exists,

-         since when data is processed,

-         the source of getting data,

-         the way data is made available,

-         the aim and scope of data processing,

-         the extent and  to whom data was made available.

-         Data controller will reply regarding the requested information within 30 days. 

In order to get information about processing personal data in the Schengen Information System or in the Visa Information System you need to submit an application in Polish to address: 

Centralny Organ Techniczny KSI

Komenda Główna Policji

Puławska 148/150

02-624 Warszawa



The application must contain:

  1. first name and surname of an applicant;
  2. PESEL Number (if the person has it);
  3. citizenship;
  4. date and place of birth;
  5. place of residence (country, town, street and number house/flat);
  6. the subject of the application;
  7. signature of the person making the application.

In order to perform precise data identification, an applicant may attach a copy of their ID with personal data.

According to art. 32 the Act of 14 June 1960 the Polish Administrative Code (Journal of Laws No. 98, item 1071 with later amendments), the party may be represented in administrative proceedings by a proxy unless procedures demand personal engagement.

Rules of giving legal proxy are set in art. 33 the Polish Administrative Code, i.e.:

  • the proxy of a party can be natural person having legal capacity;
  • the proxy should be submitted in writing;
  • the proxy attaches to the file an original or officially certified copy of the proxy.

A lawyer or a legal advisor and patent agent can certify a copy of a proxy given to them.


The right to correct data, request the suspension of their processing or removal

The data subject may ask the data controller to supplement, update, correct, remove, and temporarily or permanently suspend processing of his/her data. However, the data subject must demonstrate that the data is incomplete, outdated, inaccurate, has been collected with violation of the law or that its processing is no longer necessary to achieve the purpose for which it was collected.


The right to make a complaint

Any person whose data is processed in the Schengen Information System or in the Visa Information System, is entitled to submit a complaint to the Inspector General for Personal Data Protection in relation to the implementation of the provisions on the protection of personal data.

Address for correspondence:

Generalny Inspektor Ochrony Danych Osobowych

ul. Stawki 2

00-193 Warszawa


e-mail: kancelaria@giodo.gov.pl



More information about the procedure for obtaining access to the personal data you can find on the pages




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Published by Michał Lewandowski, 01.04.2015, Number of hits: 3359, Change Log